Short Facts Contract type: Fixed-term 6 months, with the goal of a permanent position Working arrangement: Part-time, 20 hours a week (days to be agreed) Contract: Fixed-term 6 months, with possibility of conversion to permanent (National Collective Agreement — Commerce / Services sector, 3rd/4th level) Location: Milan, Italy Languages: Italian, English C1–C2 Join us: to build a smart and sustainable energy future, we are looking for an Administrative Officer for our Italian office. In this role you will be the operational backbone of Entrix Italy, managing internal accounting flows, company liquidity and day‑to‑day administrative activities, liaising directly with our accountant, employment consultant and key service providers. Your Responsibilities Internal accounting cycle management: collection, classification and submission of documentation to the accountant, handling official bookkeeping and tax reporting. Accounts payable cycle: verification and approval of supplier invoices; coordination with the accountant for those under their remit; execution of supplier payments via online banking; execution of salary payments for the Italian team, in coordination with the employment consultant. Company liquidity monitoring: periodic review of balances, short‑term cash flow forecasting and proactive reporting to management. Corporate compliance: maintenance of statutory books, shareholder register, document archiving and filings with the Chamber of Commerce (company searches, certificates, updates to the business register). Expense management and reimbursements via Circula. Personnel management: support the People team on Italy‑specific contractual or bureaucratic requirements, including local compliance and regulatory filings (e.g., mandatory employment notification to the Italian labour authorities – UNILAV), health and safety obligations, and coordination of tool access and equipment setup for new hires. Office operations: lease agreement and landlord relations, procurement and maintenance of office supplies and equipment. Plus Responsibilities — progressively over time Compliance and deadlines: tracking of corporate and regulatory deadlines. Administrative management of contracts with professional service providers (accountant, employment consultant, other partners): filing, deadline and renewal monitoring, document collection. Administrative correspondence with public authorities and suppliers (Italian and English). Administrative documentation: support for the parent company. Your Profile Must‑haves At least 3 years of administrative experience in an SME, startup or professional firm (accountant / employment consultant). Experience as the sole or primary administrative reference in a small organisation. Operational autonomy: able to organise own work without daily supervision. Practical knowledge of invoicing, VAT, F24 tax payments and basic accounting processes. Fluent written English – communications with the parent company are in English. Good command of Excel and cloud tools (Google Workspace or Microsoft 365). Nice to have Diploma in Accountancy or degree in Economics. Experience with accounting software. Familiarity with international environments and reporting to a foreign parent company. #J-18808-Ljbffr